NOT IN USE

As an organisation and under the GDPR regulations we have to provide you, the course participant, with some information relating to how your personal data is processed, and what you need to do if you have a query about the data that Room for Work holds on you. This includes the details below :

Information for our course participants

1.If you need to contact Room for Work regarding the data we hold on you the details are: The Data Controller, Mr Robin Bell, email: robin@roomforwork.org

2. As a course participant the basis for processing your data is called “Legitimate Interest”.

3. The basis for using “Legitimate Interest” will be to satisfy the terms of any funding proposal, reporting to a funder, activity reports and course development relating to participants attending the course. This information, including any reports or reporting, will always be anonymised so it cannot be related back to you as an individual.

4. The length of time your personal data will be stored is dependant on some requirements by organisations providing funding to Room for Work. Room for Work will de-personalise all course attendees data after a period of 36 months. (i.e. remove any information that makes the data identifiable to you). The reason for this extended period is to enable Room for Work to carry out data studies to prove the value of the programme to current and future funders.

5. Any Room for Work paper document you may complete for registration or otherwise used during the course will be shredded after relevant data is copied and saved to our secure cloud server. Photo Consent Forms and Disclaimer Forms that contain only your name and signature will be retained.

6. Room for Work would like to stay in contact with you after you have completed the course and as such may communicate with you via email beyond the 36-month data retention period indicated in section 4. If you do not wish to be contacted please advise Room for Work on the email address in section 1.

7. As a participant you have the right to: request access to your data, rectification of any errors in your data or erasure of data; to request restriction of processing; or to object to processing. You can do this by contacting the Room for Work data controller.

8. There may be times when circumstances require Room for Work to run its courses via Webinars or virtual meetings. This could be with a group of participants or at a one to one level. Room for Work may choose to use the medium, but not be limited to it, such as Zoom, Skype or Microsoft Teams. In all cases of using this medium a recording of the meeting or webinar (video/sound or both) WILL NOT be taken, and therefore will not be available to the participant or any other third party.

9. When you have completed the course, you have the right to portability of your data. This means that, if you wish, Room for Work with provide you with a file of all data held in a portable electronic format, for example a MS Word file, or spreadsheet file.

  1. As an Course participant you have the right to contact the supervisory body which is the Information Commissioners Body, in regard to how your data is processed, you can contact them at their web site at https://ico.org.uk/global/contact-us/ or telephone them on 0303 123 1113
  2. Room for Work does not use any automatic decision making or profiling software.
  3. Within the data that Room for Work holds on course participants there is some data that we hold (for example, details on your age and ethnicity) to satisfy the requirements of any government, local government or grant funding requirements. Other data may be held but will be anonomised for reporting purposes.
  4. Room for Work does not obtain personal data about you from 3rd parties

The personal data we collect from our web site and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

How Room for Work uses the collected information?

The information collected anonymously for the purposes of analysis enables Room for Work  to improve the user experience and better understand its users. The information we collect is used to generate reports, to make the site more user-friendly and to determine which content is most appealing for our users.

Cookies

Cookies are small text files that are placed on your computer by the websites that you visit. They are commonly used in order to make websites work by tracking goods that you have placed in a basket, or work more efficiently by remembering your login details, as well as to provide information about the site’s usage to the owners of the site.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Preventing the collection cookies

If you would like to prevent Room for Work  from collecting cookies when you visit our site, please update your privacy settings in your browser. You can control the kinds of cookies you accept there.

Disclaimer Every effort has been made to ensure that the information contained on this website is accurate as possible. Room for Work  reserves the right to modify or alter, without prior notification.